Project Coordinator

Do you have a passion for being a part of a family and ownership culture? WithersRavenel is looking for individuals that have a drive for client satisfaction, collaboration, and community. Your reward for your commitment? OWNERSHIP. As a 100% employee-owned company, every employee is also an owner—which adds a powerful and unique dimension to our vibrant company culture. Bring your talent and collaborative spirit and join our team of employee owners at WithersRavenel!

Project Coordinators assist Assistant Project Managers, Project Managers (PMs), Department Heads and other technical team members in the systematic and consistent facilitation of project deliverables, milestones, and permitting. These responsibilities include: assisting in the communication and management of resources and clients, coordination, understanding and communication of Company, Department and Regulatory processes, procedures, and standards, promoting Company culture and core values and contributing to a positive and collaborative working environment with everyone involved in the project.

Duties & Responsibilities

Project and Client Management

  • Assist PMs, Assistant PMs, Department Heads and technical staff in the implementation and management of projects and organization and collaboration of clients and projects
  • Assist in coordinating courier needs for projects with Administration
  • Coordinate the preparation of deliverables such as copies and binding with project leaders
  • Keep PM abreast of project and permitting progress
  • Schedule, participate in and document project and team meetings as directed.
  • Represent our Company in communications with clients per PM direction
  • Follow Accounting and Department procedures for invoicing and collections and assist PMs on invoicing and collections as directed
  • Coordinate with the marketing team for the preparation of proposals
  • Assist project leaders with tracking projections, schedules and project financials to ensure adherence to deadlines and budgets
  • Communicate regularly with PM about permitting progress, significant challenges, deviations from schedules or incidents that occur on projects

Technical

  • Review letters, emails and other correspondence prepared by the technical team
  • Perform due diligence research including property research and assist with other due diligence tasks and deliverables
  • Assist in entitlement processes including zoning, special uses and annexation
  • Assist in platting processes with Geomatics Department
  • Assist the PM with project information in vision, which includes project write-ups for marketing purposes
  • Assist with and facilitate permitting and associated submittals including NCDOT and Railroad Encroachment Permits, water and sewer permits, grading permits and ancillary permits
  • Assist with generation and submittal of opinion of cost per Municipal requirements
  • Responsible for coordination and communication of technical aspects regarding permitting and regulatory requirements if requested by the PM
  • Analyze technical problems; devise new or improved techniques, approaches, and alternative solutions to project scheduling and permitting; and communicate those to the PM or Department Head for approval and implementation
  • Provide quality control/quality assurance consistent with Company and Department standards and the requirements of our clients and regulatory agencies
  • Utilize company’s current technology as much as practicable to facilitate projects
  • Perform a general QC of professional documents

Client and Business Development

  • Assist in the cultivation of existing personal business relationships including periodic client meetings with coordination with management staff
  • Seek opportunities to enhance and expand our existing client relationships during and after projects

Qualifications

Required qualifications include:

  • High School diploma and 4+ years of experience in civil engineering industry
  • Self-motivated, engaged, and team-oriented
  • Basic knowledge of contracts and permitting requirements
  • Execute multiple tasks under tight deadlines and prioritize responsibilities
  • Excellent attention to detail
  • Excellent oral and written communication skills
  • Experience in Microsoft Office applications

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